Writing Effective Proposals

 

Thank you for your interest in presenting at CLLC! Please take advantage of the tips and guidelines below for a straightforward and successful proposal submission.

 

WHO CAN SUBMIT?

We encourage proposals from a variety of individuals and teams, including (but not limited to) pre- and in-service teachers, teacher educators, staff and faculty serving in administrative roles, researchers, materials developers, assessment specialists, educational technology experts, policy makers, graduate students, and other stakeholders.  Our goal is to create an environment in which participants with a wide range of experiences, perspectives, and expertise can discuss, debate, and learn from one another.

Each presenter can be listed as the first author on no more than one presentation. Student presentations are especially encouraged.

 

SUBMISSION DEADLINE

The deadline for submitting a proposal for this year’s CLLC is:

FOR EARLY NOTIFICATION: December 4th, 2017 at 11:59pm

FOR REGULAR NOTIFICATION: December 18th, 2017 at 11:59pm

Your proposal must be submitted through the online system by this deadline in order to be considered.

 

SUBMISSION PROCESS

If you wish to submit a proposal, please follow these steps:

  1. NEW USERS: Create a CLLC account. You will receive an email with your login information shortly after signing up for your account. RETURNING USERS: Skip to Step #2.
  2. Log in to your account and select the PROPOSAL SUBMITTER role.
  3. Click on MY PROPOSAL and complete the proposal submission form.
  4. Click SUBMIT to save your content. You will be able to return to edit your proposal later. Please note, however, that proposals can be edited only up until the CFP deadline.

 

NOTE: Once acceptance decisions have been sent, you will be able to view feedback from the proposal reviewers and update your content for the conference program.

 

PROPOSAL COMPONENTS

  • Title (15 words maximum): The title should summarize the main idea of the proposed talk in a concise manner. Please format your title in sentence case. That is, capitalize only the first letter of (1) the first word in the title, (2) the first word after a colon (if relevant), and (3) any proper nouns. All other words should be in lowercase.
  • Proposal Type: Refer to the proposal types on the main CFP for presentation options. Make special note of the time limits for each, as reviewers are asked if the proposed presentation can be accomplished in the allotted time.
  • Proposal Strands: If applicable, choose a strand that aligns most closely with your proposal and indicate that as the Primary Strand. If your proposal is relevant to more than one category, you may additionally select a Secondary Strand.
  • Presenters: Provide the name, email address, and affiliation of each presenter. A presenter’s affiliation is the name of the main institution where s/he works, not the name of the specific department or program.
  • Brief Summary (50 words maximum): This brief summary will be used to showcase accepted presentations in the conference program. Please proofread it especially carefully to ensure that it provides a professional representation of your work.
  • Full Abstract: The full abstract is the main content that reviewers will use to evaluate the quality of your proposal. Please refer to the Proposal Review Rubric for the criteria according to which your proposal will be evaluated and make an effort to address all aspects of the rubric in your proposal. The word limit for paper and poster presentations, workshops, and practice-oriented sessions is 400 words. For a colloquia and panel discussions, the word limit is 300 words for the overview and up to 200 words for each panelist.

 

CRITERIA FOR EVALUATION

Proposals go through a double-blind peer review process based upon the Proposal Review Rubric. Submitters are encouraged to consult the rubric prior to submitting their proposals.

Proposals can be disqualified for any of the following reasons, including that the proposal...

  • appears to be incomplete and/or does not have all required elements (title, proposal type, presenter information, brief summary, abstract);
  • is not written in a manner reflecting professional quality (e.g., with careful proofreading);
  • has been plagiarized;
  • reveals the identity of the presenter(s) in the title, summary, or abstract;
  • has a submitter who appears as the primary presenter for more than one proposal;
  • is not submitted in a timely and appropriate manner; and/or
  • appears to be intended as a marketing tool.

Please note: Conferences often receive more high-quality proposals than it is possible to fit in the schedule due to space constraints. In some cases, the reviewers may suggest that a proposal could be accepted in a format different from the one intended (e.g., recommending that a paper be presented as a poster, or that a workshop be given as a shorter practice-oriented session). If this happens, and if it would allow the conference organizers to accept a proposal that would otherwise need to be rejected due to space limitations, the proposal submitter will be notified as part of the acceptance process.

Note that changes in scope (even if the organizers suggest a change in proposal type) from the accepted proposal are not permitted.

 

PROPOSALS ARE NOT MARKETING TOOLS

Proposals are intended to promote a scholarly exchange of ideas. If you intend to promote or sell a product in your presentation, please do NOT submit a proposal through the proposal submission process; rather, please consult our Sponsorship and Exhibition page at http://conference.viu.edu/cllc/content/sponsorship-exhibition. Proposals that appear to be attempts to market a product, service, or other resources will be rejected.